Job Description

Job Description

POSITION SUMMARY:

Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the President and also serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

PRIMARY RESPONSIBILITIES:

President Support

• Provide comprehensive support services to the President that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day- to-day engagements
• Support President with internal and external communications
• Conduct research and analysis on issues of interest to the President
• Support and manage a high-volume of requests and projects to meet the objectives of the President
• Prepare and edit correspondence, presentations, reports, and memos
• Complete expense reports and manage correspondence with vendors
• Organize meetings and events for convenings, retreats, various board meetings, and other Logistics
• Serve as a liaison to Board of Directors
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Assist in other administrative tasks as needed

Board of Directors Support

• Prepare and distribute meeting agendas, materials (including board packs), and minutes
• Maintain accurate records of board meetings, actions, and decisions
• Handle all communications related to the board, including email, phone, and correspondence
• Arrange meeting facilities and manage event logistics for all board meetings
• Support board leadership and committee chairs by preparing and circulating all materials in an organized manner

QUALIFICATIONS:

• Experience: 2-4 years related work experience

• Familiarity with the nonprofit sector

• Strong interpersonal skills with the ability to take initiative, multitask, be a team player, be flexible, adapt to shifting priorities, and prioritize work

• Excellent communication skills, both verbal and written

• Demonstrated writing and analytical skills

• Excellent organizational skills, commitment to accuracy, and attention to detail

• Ability to access a wide range of sources and networks for information

• Good judgment and ability to function independently

• Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms

• Ability to manage up

• Ability to handle sensitive and confidential situations with diplomacy

• Highly experienced in electronic communications

SALARY/BENEFITS:

$36-$41 per hour

25 hours per week

Hybrid Setting

Limited benefits package

Please do not contact the Hiring Manager directly.

Applications will be accepted until September 8, 2025.

Job Tags

Hourly pay, Work experience placement, Work at office, Flexible hours, Shift work,

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